How NIINYA Delivers AI Agents that Book Meetings (1–3 Weeks)

yar khader
Aug 31, 2025
2 min read

Updated: Sep 1, 2025

We build AI call & chat agents as a turnkey service so you book more meetings 24/7. You keep platform and data ownership; we provide the structure, integrations and QA so you go live fast—and measure outcomes from day one.

→ See the agent flow: AI call & chat agents (https://www.niinya.com/solutions#ai-agents)

Our method for

AI agents that book meetings

Week 1 — Audit & Design

Goals: bookings, response time, channels (phone, chat, DMs).
Inputs: top 10–20 FAQs, policies, booking rules.
Tone & guardrails: what the agent can/can’t do; when to escalate.
Connect Google/Outlook Calendar, VOIP and Gmail.

Week 2 — Build & Integrate

Prompts + Knowledge Base wired to your content.
Booking flow: qualify → propose times → confirm → send invite.
Reminders/no-show flows; escalation for sensitive/low-confidence cases.
Analytics events configured for bookings and response metrics.

Week 3 — QA & Launch

Test real scenarios (after-hours, rescheduling, transfers).
Validate dashboards: first response time, booking rate, cost per booking.
Soft launch off-peak → roll to 24/7 coverage.

What you own (and why it matters)

Your calendars, email domains, VOIP, socials, website stay in your accounts.
The agent runs on your stack, so switching costs stay low and data remains yours.

Integrations (ready on day one)

Calendar (Google/Outlook) · VOIP · Gmail · Instagram/Facebook DMs · FAQ/Docs · (optional) CRM/Sheet

Explore the stack: Integrations (https://www.niinya.com/solutions#integrations)

Security & compliance

Role-based access, audit logs, and clear escalation paths. Sensitive flows (payments, legal/medical) are handed to a human by rule.

What success looks like

First Response Time → seconds (even after hours)
Booking Rate → up (more qualified conversations become meetings)
Cost per Booking → down (AI handles Tier-0/1; humans focus on complex)
Want the details behind the automations? Booking automation (https://www.niinya.com/solutions#automation)